When there is a need for items by a program, you may be contacted and asked for assistance with specifications. This may require a meeting; if necessary we may create an Ad Hoc Committee to create a good solid specification.
- BOCES will advertise the bid in Newsday, Suffolk edition. By law, the bid must be advertised in the official Newspaper of record and five (5) days must elapse between the advertisement date and the bid opening; however, we prefer to give the vendors two to three weeks, on average. This fosters a fair and open competitive bidding process. BOCES will be happy to accept known available sources and include them in the bid solicitation.
- The bid is publicly opened on the specified day advertised in Newsday. No bids are accepted after the time and date indicated in the Notice to Bidders.
- Once received, the bid is analyzed to determine the lowest responsive, responsible bidder. • A recommendation for award or rejection is then submitted to the BOCES Board for approval.
- Once approved/rejected by the BOCES Board, letters are sent to participating vendors notifying them of the outcome of the bid.
- This process can take anywhere from eight to twelve weeks, depending on the complexity of the bid and the date of the Board meetings.
- To access all bid information from Western Suffolk BOCES
- To find results of all bids from Western Suffolk BOCES
Western Suffolk BOCES has joined the Empire State Purchasing System for soliciting bids from suppliers AND posting the bid results after the bids have been closed, reviewed and approved by the Board.
This system will provide companies with convenient online access to all bid information for Western Suffolk BOCES and more than 100 governmental agencies across New York. If you are currently registered as a supplier on this system with another entity, you do not need to register again. For help registering, call the technical support department at IPT by BidNet at 1-800-835-4603.